How Kohler Uses Office 365 to Create a Culture of Agility
There are numerous suites of apps that can improve your productivity. One of them is Office 365, which features an array of underappreciated tools.rnrnOffice 365 has helped millions of organizations streamline their operations. One of the most famous examples involves Kohler, the manufacturer of kitchen and bath fixtures and plumbing. rnrnAt the start of the coronavirus pandemic, they struggled to manage operations since most of their team had to work remotely. The company had to adjust its activities to stay true to its values. rnrnThat’s where Office 365 came into play. rnrnIt helped them deliver personalized training in a short period. Their employees gained access to curated podcasts, Q&A sessions, microlearning videos, and renowned experts. All of which helped them become more comfortable with their new suite of apps. rnrnOver time, the platform also enabled them to overcome the limitations of cultures, languages, and time zones with different tools. rnrnFor instance, they used Teams to mobilize professionals who shared insights into worldwide markets. Likewise, SharePoint facilitated the movement of over 400 terabytes of directories, expediting customer communication and support. The enterprise also enhanced its security and device deployment, creating a seamless culture of agility and productivity. rnrnIt’s worth mentioning that Office 365 isn’t just suitable for large companies like Kohler. Any business leader can leverage this productivity suite to increase productivity. The reality is that many of these tools are underused and underappreciated. rnrnThis article will highlight some of the top Office 365 tools you should consider implementing in your business. rn
rnrnSway is a presentation app that might someday replace PowerPoint. It boasts an integrated design engine to produce appealing presentations and reports. rnrnSome of the features include dragging and dropping images, charts, videos, and canvas-based formats. The program can also produce newsletters and stories that can be viewed on various devices.rn
THE TOOLS
rnTOOL #1 - FLOW
rnMicrosoft Flow enables you to automate your workflow across various applications. You can connect it to instant message and email alerts, synchronize files from different apps or copy them from one platform to another. rnrnFor example, if you fill out a SharePoint form, you can use Flow to develop a lead in Dynamics 365. rnrnBest of all, the tool isn’t limited to Microsoft Services. It lets you extract data from Facebook or upload files to Dropbox. The result is higher productivity through improved connections. rnTOOL #2 - TEAMS
rnTeams is a meeting, sharing, and chatting hub for your team. This cloud-based platform combines notes, files, conferences, and several apps in real-time. rnrnThe program has dramatically improved collaboration and productivity, bringing people, content, and conversations together into a single hub. It integrates effortlessly with Office 365 apps and features a secure global cloud. rnrnAnother tremendous benefit is real-time communication. It lets all members watch edits in PowerPoint presentations, ensuring input from the entire team. Users can also provide feedback using the chat window to streamline productivity. rnrnIn addition, Teams supports cross-platform cooperation, allowing you to work on your phone, tablet, or computer. rnTOOL #3 – TO-DO
rnMicrosoft To-Do is a smart task management platform that facilitates planning throughout your day. Not to mention it delivers a personalized and intuitive way to help users stay organized. rnrnIt comes with a robust algorithm that lets you create lists for nearly anything, such as your home projects, work, and grocery shopping. rnrnKeeping track of reminders is effortless with To-Do. You can add reminders, notes, and due dates while personalizing them with vivid themes. Aside from viewing them on the web, these lists are also accessible on most devices, including Android phones, iPhones, and Windows 10 devices. rnTOOL #4 – MYANALYTICS
rnAlthough teams spend much of their time in meetings, talking on the phone, and sending emails, they still may not be very productive. To overcome this obstacle, Office 365 introduced MyAnalytics. rnrnThis tool increases employee efficiency by analyzing two productivity factors: who users spend their time with and how they spend it. rnrnUsing robust analytics, the tool suggests how you can be more productive by working less after-hours and reducing idle meeting time. There’s also AI that flags your Outlook commitments to remind you of your daily duties. rnrnMyAnalytics consists of four components: rn- rn
- Digests – Your Outlook inbox stores weekly digests to highlight the previous week. rn
- Dashboard – The dashboard displays various statistics like productivity insights, work habits, and suggestions on improving them. rn
- Insights Outlook – This feature presents cards that show your work experience and allow you to respond in many ways. rn
- Inline Suggestions – These suggestions are available in your Outlook to help boost productivity. rn
TOOL #5 – STAFFHUB
rnStaffHub enables workers and managers to manage their schedules and stay in touch through mobile devices. Employees can use this tool to request a day off, communicate with colleagues, and trade shifts. rnrnIn addition, they can send messages to their entire team or individual team members to keep them in the loop on important developments. rnTOOL #6 – DELVE
rnThis is a nifty visualization tool that incorporates social media elements and social learning. It utilizes content from four platforms: Exchange, SharePoint, Yammer, and OneDrive, rnrnHowever, it doesn’t aggregate your data points only. Instead, it detects relevant information like user activity and past interactions. rnTOOL #7 – SWAY
rnrnrnSway is a presentation app that might someday replace PowerPoint. It boasts an integrated design engine to produce appealing presentations and reports. rnrnSome of the features include dragging and dropping images, charts, videos, and canvas-based formats. The program can also produce newsletters and stories that can be viewed on various devices.rn